A job analysis sounds a lot more intimidating than what it actually is. It’s simply a process of collecting details – think responsibilities, required skills, and desired outcomes – about a particular position. Still, it sounds like a fair bit of work, so why would you want to conduct them for jobs at your company?
1) A job analysis is the basis for a strong job description. And we know that when you’re hiring, a precise job description can be the difference between attracting top talent and mediocre candidates.
2) A job analysis helps evaluate the fit of your current employees. In other words, by analyzing each position thoroughly, it helps you ensure that the right people are in the right positions. When employees are in jobs that are well suited for them, they are much more likely to stay motivated, happy and loyal to the company.
As one of the leading staffing agencies in Coeur d’Alene, Idaho, Provisional can also tell you that performing a job analysis isn’t as simple as writing down all you know about a particular position. Instead, it includes the following activities:
• Get each employee involved in the process by having them complete a job analysis form. They are the ones performing the work each day, so their input is vital in order to create an accurate analysis. Conduct a simple Google search for templates of forms and then customize them for your unique needs.
• Ask employees to log how long it takes them to perform regular tasks and duties for one week.
• Once forms and logs are completed, interview each employee to ask specific questions and discuss details of each job’s duties and responsibilities.
• Also interview each manager, other employees and clients that the employee may interact with on a regular basis to get a full snapshot of the position.
• Observe the employee at different times and on different days throughout a week and make a note of what they’re doing and how long they are performing certain tasks.
• If there are multiple people performing the same job, be sure to follow the steps above for each person to get a clear picture of the position.
• Once you’ve completed the leg work and written out a job analysis for each position, review them with employees and managers to ensure they are as accurate as possible.
Keep in mind that the more information you can gather, the easier it will be to compile precise job descriptions.
Need more help writing job descriptions?
Give Provisional a call. As one of the leading staffing agencies in Coeur d’Alene, Idaho, we can help you through every step of the hiring process – from crafting effective job descriptions to sourcing, screening and hiring top candidates.
Just give us a call today to learn more about how we can help you.