How You Should REALLY Start Every Email

When you have to write an email, it can sometimes be tricky to know where to start. You want to be professional, but also friendly. What are some good ways to do both – so you come across in the best light, beyond the typical “I hope you’re doing well”? Here are some opening lines to consider:

“I wanted to get your expertise on…”

If you’re emailing someone to ask about their insight in a particular area or to ask a question, this is a good way to start. It begins in a way that’s flattering to them, so they’re more willing to take time out of their day to help you. Just make sure you’re asking the right source and the information you’re getting is accurate.

“Thank you for responding so quickly.”

If you’re responding back to someone, take time to thank them for their promptness. Again, this sets a positive tone and makes sure they know you’re grateful for their responsiveness. Only send it to those who have gotten back to you about a matter within 24 hours.

“It’s so good to hear from you.”

This is the opener when someone reaches out to you. Oftentimes, they might worry they’re interrupting your busy day. However, this puts their mind at ease and lets them know you’re happy to hear from them. This affirms a positive relationship and makes you come across as genuine and sincere.

“Our mutual friend, Mike, said I should reach out to you.”

When you bring up a mutual friend or colleague, it establishes an instant connection between you and the person you’re emailing. They’re more likely to read your email, especially if they don’t know you, and more likely to respond.

“I’d like to introduce myself.”

If you’re emailing someone you don’t know out of the blue, this is a good way to open your email. It sounds friendly yet confident so the recipient will continue to read. Make sure to be short and sweet in the rest of your email, quickly explaining why you’re reaching out.

Some additional opening lines include:

  • “Like we discussed, I’m reaching out to talk further about…”
  • “I’d love an update on progress of the ABC project when you get a chance.”
  • “When you get a moment, could you let me know about…?”
  • “Would you be able to get back to me by September 15th about…?”

Sometimes, when it comes to emails, things can get lost in translation. Avoid this by using one of these openers and aim to keep your emails short and simple. These sample opening lines can help you to break the ice and reach out to others in a way that sets the tone for a positive conversation.

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